Take Control of Your Workday with the M3Z Method (New Outlook)

With this training, participants will be able to :

• Organize your workday by centralizing all your tasks in one place
• Prioritize tasks to work more efficiently
• Manage your time and priorities better
• Reduce stress by making sure you don’t forget anything
• Save time by reading your emails only once

For current users of the New Outlook (since 2024).
Familiar with bases of email management and the Outlook interface

1. Become familiar with the « 3 Zones Method »
   • Symptoms of poor management tasks
   • Benefits of good management tasks
   • Why is this method effective
   • Difference between an urgent task and a major task
   • The skyline concepts
   • Define the « 3 Zones Method »
   • Analyze the process of the « 3 Zones Method »
2. Present the To Do app and apply general Settings
   • Get to know the To Do user interface components
   • Use display settings
3. Manage and prioritize tasks using the method
   • Organize tasks using an organized method
   • Classify and prioritize tasks according to their importance and deadline
   • Split main tasks into detailed sub-tasks
   • Add relevant attachments to tasks
   • Schedule recurring tasks for ongoing management
   • Use hyperlinks in tasks for quick access to relevant information
   • Use hashtags for effective task search and categorization
4. Organize and structure tasks into collaborative lists
   • Produce and adapt lists according to specific needs
   • Combine lists for improved organization and task management
   • Practise collaboration by sharing to-do lists with teams
5. Become familiar with the email management process
   • The impact of emails on our work reality
   • Analyze the email management process
6. Apply the email management process
   • Turn your emails into tasks
   • Insert an email into a task
   • Insert hyperlinks into a task
   • Use the « Flag » to mark a message for follow-up
   • Keep track of sent messages
   • Use the Archive folder
   • Group your Outlook items by category
   • Use the quick actions
   • Use message templates
   • Create message templates using Copilot
   • Create rules
7. Search for Outlook items efficiently
   • Adjust the scope of the search
   • Refine or start your search using filters
8. Integrate and manage tasks on the go
   • Setting up the Outlook mobile interface
   • Setting up the To Do mobile interface
   • Manage tasks that come from Teams
   • Distinguish tasks that come from Planner

• Complete guide with explanations and step-by-step instructions
• Practical exercise sheets
• Training certificate
• Recognition badge to share on LinkedIn
• Free 6-month post-training follow-up